Top Microsoft Office 2010 Tips

Still using Microsoft Office 2010? It’s hard to blame you. With the high cost to upgrade to a new version but the 2010 version still working, a lot of consumers are hanging onto the version of Office that came with their PCs. If you plan to stick it out with Office 2010, check out these tips to improve your experience.

Customize Your Ribbon

The ribbon is the toolbar you see at the top of your Office document. By default, this ribbon is already pretty cluttered with shortcuts to a bunch of features that you may or not may not use. Thankfully, it’s completely customizable. You can remove features that you don’t want and add a bunch that are typically disabled by default.

Quick Part

Sometimes there are certain tasks or phrases you use a lot in your writing. With Office 2010, you can set up Quick Part to remember these tasks and phrases to save you time. Using this feature, you can fill out addresses, employee information or greetings. You can access this feature by clicking on the Quick Part option in your ribbon. To make things easier, you can separate your Quick Part entries into different folders.

Save and Send

Just like newer versions of Microsoft Office, the 2010 version works closely with your Windows Live account. One example of this is the Save and Send feature. This command allows you to save your document and send the saved data to your OneDrive account, which used to be called Skydrive. From here, you can easily share your documents with friends, family members or co-workers. This makes collaborating on the same document easy.

File Blocks

One of the big security updates that came along with Microsoft Office 2010 was blocking potentially dangerous files. By default, this program blocks a wide range of files, some of which don’t need to be blocked. One example of this is documents formatted with an older version of Office. When trying to open these documents, the 2010 version opens them in Protect View. This allows you to read the document, but you can’t edit it.

Fortunately, you can change this behavior by visiting the Trust Center under Options in the Backstage area. Here you will see File Block Settings. Clicking on it will bring up a list of file extensions that Office opens in Protect View. Disable all the ones that you wish to open normally.

Don’t give up on your version of Office just yet. Using these tips with the 2010 version can help you extend its life by making it more useful.

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